The Institution of Royal Engineers (InstRE)

Assistant Registrar

The Institution of Royal Engineers

Assistant Registrar

Hours - Part Time
Duration: Permanent

Background Information

The Trustees seek to recruit an Assistant Registrar to support The Institution of Royal Engineers as it progresses through the next phase of its development.

The Institution of Royal Engineers is a Registered Charity, Incorporated by Royal Charter, established in 1887 to promote the science of military engineering and the efficiency of the Royal Engineers. Its early activities were limited to the publication of professional papers and this developed into establishing 1500 the Royal Engineers Museum (now a separate Registered Charity) and in recent times to becoming a Professional Engineering Institution and licensed member of the Engineering Council, allowing the Institution to register its Members as Engineer Technicians, Incorporated Engineers and Chartered Engineers.

In 2018, the Council of the Institution of Royal Engineers agreed Strategy 2030 with a vision of being a “vibrant Institution providing innovative solutions in complex environments” and a mission of remaining a “learned society that seeks to advance the art and science of military engineering by sharing experiences, best practice and emerging thinking”. Key to success is effective communication to ensure Members understand the value that the Institution offers. Moving forward activity has been bounded (broadly) within 4 key areas: Professional Registration, Professional Effectiveness, the Knowledge Centre and Professional Networks.

Reporting to the Registrar, the Assistant Registrar will be required to lead designated aspects of professional registration in support of the Institution’s c10,000 Members.

Key Responsibilities

• Lead on specific elements of Professional Registration, working with the Registrar and the Membership Officer, in order to maintain the full range of Engineering Council licences that support the delivery of the Institution’s charitable OBJECT.
• Execute daily operational management of the Incorporated Engineer and Chartered Engineer professional registration process.
• Ensure that the Engineer Council mandatory annual Continuing Professional Development monitoring targets are met in full, reporting any registrants’ inconsistencies and incidents of non-compliance for arbitration accordingly.
• Act as Secretary of the Engineering Technician Qualifications and Apprenticeships Approval Panel.
• Confirm, and where necessary reconcile, all registrant details held within the Institution’s Subscriber Contents Management System database with those stored in the Engineering Council register, reporting any unresolved anomalies to the Chief Executive accordingly.
• Coordinate all aspects of the Annual Licencing Report, working with a part-time Consultant, in order to meet the mandated annual submission deadline required to maintain the Institution’s licence with the Engineering Council.
• Actively manage the Continuing Professional Development of all Institution registrants and the volunteer peer group.
• Produce articles to promote Professional Registration to the benefit of Members, exploiting suitable media outlets (Sapper Magazine, Royal Engineer Journal, Supplement, etc) to ensure the membership remains INFORMED.
• Liaise with the Corps Communications Hub as necessary.

Qualities and Experience:

The Trustees are looking to appoint an Assistant Registrar who can demonstrate success in the following areas:
• A self-starter with drive and the ability to multitask and deliver a broad range of outputs often to tight deadlines.
• A personable character able to matrix manage and interact with a diverse range of personnel from across several other competing Charities and organisations.
• Technical acumen with evidence of sound management skills and an innate ability to arbitrate towards a success resolution to protect the interests of the Institution.
• A proven problem solver, capable of presenting innovative solutions to thorny issues.
• Sound communicator, with an ability to work collegiately and importantly persuade others.
• Energy, enthusiasm and a passion for the successful delivery of a complex mission with limited available resource and by a very discreet number of Institution staff.
Experience in, or knowledge of, the following areas is highly desirable:
• Military engineering and the role of the Royal Engineers today and throughout history.
• The Charity Sector.
• The Engineering Council and other Professional Engineering Institutions.
• The Professional Registration process.

Further particulars:

This post is offered as a part-time position (18.5 hours work a week) on a 3-year, fixed term contract, extendable for a further fixed term or as permanent employment by agreement of both parties, and is subject to the provision of original documentation that indicates the successful applicant’s right to work in the UK. A 6-month probationary period will apply.
The Registrar is presently also a part-time position (18.5 hours a week) on a permanent contract; the Assistant Registrar position should ideally be able to transition into a full-time position (37 hours a week) and absorb the Registrar responsibilities upon the incumbent’s retirement.

Pay and benefits

A competitive salary is offered in line with skill, experience and market pay for similar roles. Payment is made by credit transfer to a bank or building society, monthly in arrears. The Institution terms and conditions of employment are based as closely as possible on the Civil Service model, including flexible working patterns. The Staff Handbook is available on application. A Private Pension Plan is offered.

Annual Leave

There is a generous annual leave scheme, based on the Civil Service scheme, plus public holidays.

Data Protection

All data supplied by applicants will be used only for the purposes of determining their suitability for the post, and will be held in accordance with the principles of the General Data Protection Act and the Institution’s Data Protection Policy.

How to Apply

Applications should be made by letter, with a curriculum vitae and a personal statement explaining how the candidate meets the requirements for the position, and sent by email to (or by post to the Chief Executive, The Institution of Royal Engineers, Brompton Barracks, Chatham, Kent ME4 4UG). Applicants are requested to provide suitable references, which will be taken up prior to an appointment being made.
The closing date is 31 August 2020 at 12 noon. Interviews will take place at the end of September or early October. All applications will be acknowledged and all applicants will be notified whether or not they will be called for interview.

Additional Information

A full Job Description, a copy of the Institution’s Strategy 2030 and Value Proposition, are available for download (See below)

Job Specification - Assistant Registrar
InstRE Strategy 2030
InstRE Value Proposition

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