The Institution of Royal Engineers (InstRE)

RECORDING & SUBMITTING CPD – A GUIDE FOR REGISTRANTS

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Introduction
 
1.         CPD can take a variety of forms.  For the younger Sapper NCOs and officers, structured training provided by the Armed Forces and relating to employment and career development may lie at the heart of individuals’ professional development and form the basis for much of the CPD Record.  For other and often more senior members CPD involves more informal learning and self study supplemented by structured activities such as courses and distance learning and other professional activities.

2.         Recording CPD can serve a number of purposes.  It helps you to gauge your progress over the year whilst enabling others, such as your line manager or an InstRE Reviewer, to support you by reviewing it.  Registrants have always needed to carry out CPD but the requirement to record it is recent.  The CPD record has been viewed with some suspicion and the aim of this note is to de-mystify it.  The CPD Record need contain just 3 elements:
 
  •   The plan for the year coming, often expressed as objectives
     
  •   The list of CPD activities carried out (CPD Log) during that year
     
  •    Reflection on what was gained from the CPD undertaken – outcomes      & learning
The Plan
 
3.         The plan sets out what you hope to achieve in the future so it needs to be planned some time ahead.  Alongside the plan you can set out the ways and means to achieve it.  How far ahead rather depends on you but clearly you need to take into account the lead / booking times for specific CPD activities that might be important to its success.  The plan needs to be broken down into some manageable chunks so nesting within the overall plan it would be helpful to have some specific in-year objectives activities.  As a professional registrant the irreducible minimum plan must contain an objective to “maintain your competence at your current level of professional registration”.  Other objectives might include gaining experience and competence at a higher level, or working towards promotion, or indeed development leading to a change of direction or career.  The plan should include your current job title or a short statement covering your likely employment over the forthcoming year
4.         Example - Simple Plan - Serving
 
24362960 LCpl N Larkin CPD Plan for 2016
Currently employed as a Fd Sect 2IC.  Sqn planned to deploy on Op Anemoi Summer  2016.     
Plan Objectives Pre-planned Ways & Means
Objective 1.  Maintain my professional competence as an Engineering Technician
 
Complete 3 weeks pre-deployment trade training – Op Anemoi
Complete MATTs
Read and reflect on at least 2 articles in the RE Journal
Objective 2.  Become a better NCO Develop a better understanding of the bigger picture and my role within it. 
5.         Example – Simple Plan – Non Serving
 
24362960 Mr N Larkin CPD Plan for 2016
Currently self-employed as a domestic electrical installer.  
Plan Objectives Ways & Means
Objective 1.  Maintain my professional competence as an Engineering Technician
 
Interactions with colleagues.  Registration with my local supplier for updates on new equipment, innovations & processes.   Read Elec Trades journal
Objective 2.   Keep up to date on Regs and new developments in the trade. Need to investigate possible learning opportunities / short courses
Objective 3.  keep abreast of technical and military issues within the Corps Read and reflect on at least 2 articles in the RE Journal.  Read articles in Sapper Magazine
The CPD Log
 
6.         This records each CPD activity as it takes place recorded in such a way that others can understand the activity.  Abbreviations not generally understood should be avoided.  An estimate of the amount of time spend on the CPD can be helpful.  It should be recorded, in hours days or even weeks as appropriate.  This is a living document and should be kept up to date.
7.         Example – CPD Log – Serving Eng Tech (as at 1 Jun 16)
 
24362960 LCpl N Larkin
As at 1 Jun 16
Date Activity Duration  Reflection – Outcomes & Learning
4 Feb 16 RSME Induction Day 4 Hrs  
       
       
8 Mar 16 Visited trade show EcoBuild at Excel Centre https://www.b2match.eu/ecobuild2016 7 Hrs  
4 Apr – 25 Apr 16  Pre Op Anemoi trade training 150 hrs over 3 weeks  
4 May MATT 6 Values & Standards 3 Hrs  
       
       
Reflection – Outcomes & Learning
 
8.         Although shown separately on these examples the reflection should be recorded at about the same time that the activity took place or shortly after.  However, later reflection on the CPD activities might bring further relevant insights or learning points which should be recorded.  In turn these may form the basis for further objectives and CPD both in-year or for future years.
9.         Where the objective is to maintain professional competence it is helpful if the reflection is cross referenced to the relevant standard from the UK Standard for Professional Engineering Competence [1].
 
[1]  The UK-SPEC breaks down the skills set for engineers and engineering technicians into a range of competences A-E and sub-competences A1 – E5.  Descriptions of them can be found at http://www.engc.org.uk/standards-guidance/standards/uk-spec/
 
24362960 LCpl N Larkin
As at 1 Jun 16
Date Activity Duration  Reflection – Outcomes & Learning
4 Feb 16 RSME Induction Day 7 hrs Good quality presenters gave me ideas on how to get info across better when I am instructing. Contributes to D1 & D2 and Obj 1 & 2.
8 Mar 16 Visited trade show EcoBuild at Excel Centre https://www.b2match.eu/ecobuild2016 7 Hrs Saw examples of prefabricated structures not previously seen.  Can see clear advantages in prefabrication where possible in hostile environments.  Need to consider / develop during trade trg phase.
Saw examples of innovative insulation materials.   Contributes to B2 & Obj 1.
4 Apr – 25 Apr 16  Pre Op Anemoi trade training 150 hrs over 3 weeks My Class 1 Elec trade skills updated and reassessed as meeting the deployment standard.  Trg gave me opportunities to assess electrical designs.  Also commanded my section deploying and coordinating a range of tradesmen.  Covered UK SPEC competences A-D fully. Contributes to Obj 1 & 2. Thinking about possible Clk Wks Trg. 
4 May MATT 6 Values & Standards 3 Hrs Covered a range of scenarios.  Together with serial above I think I covered all the areas set out in the UKSPEC code of conduct (page 33 & E5).  Contributes to Plan Objectives 1 & 2
The CPD Report
 
10.       The plan and CPD log together constitute a report.  An example of the CPD report showing activities up to the mid –year point is shown in landscape format below.  Whilst incomplete, it is in format ready for submission.  In the example below the registrant has chosen to identify formal and informal CPD.   There is no requirement from InstRE to do this.  Nor does InstRE require the number of hours associated with each activity to be recorded although it acknowledges that it is helpful to do so.  However these may be requirements of other institutions and serves to illustrate the point that one report may satisfy a number of CPD recording requirements.  In short, it is the contents not the format that satisfy the requirement.
Providing Feedback
 
11.       Up to 2017 InstRE supports and monitors members’ CPD and provides feedback upon first registration (or after a lapse in registration over three years on subsequent registration) or upon elevation to a higher grade within the Register. activities up to the mid –year point is shown in landscape format below.  Whilst incomplete, it is in format ready for submission.  In the example below the registrant has chosen to identify formal and informal CPD.   There is no requirement from InstRE to do this.  Nor does InstRE require the number of hours associated with each activity to be recorded although it acknowledges that it is helpful to do so.  However these may be requirements of other institutions and serves to illustrate the point that one report may satisfy a number of CPD recording requirements.  In short, it is the contents not the format that satisfy the requirement.
12.       From 2017, InstRE will strengthen its support to members who are registrants by inviting a proportion from each registration category [2] to submit their CPD records for review, and providing feedback.  Registrants may also voluntarily present their CPD Record for review at the end of each year.  Members who are not registrants may also send their CPD for review through the MyCareerPath© Professional PDS system and receive feedback.
 
[2] Members in any registration category who are retired and not active or who are on career breaks for any reason (eg maternity or paternity leave, parenthood, unemployment etc) may decline to submit CPD records.  
13.       The reviewers will undertake to:
 
  • Provide an assessment as to whether, in their judgement, the CPD Record presented meets the objectives set by the Registrant and contributes towards maintaining professional registration at the current level.
     
Highlight best practice and provide suggestions for improvement where appropriate. 
14.       The reviewer will not be able to:
 
  • Provide detailed personal development  or career guidance, or
     
  • Assess the competence of the individual set against their job specification, both of which are the responsibility of line management.
MyCareerPath© Software
 
15.       MyCareerPath© software is a CPD recording tool which greatly simplifies the recording of CPD.  It is available from the InstRE website although you will need a login if you do not already have one.  The software has been improved to enable it to be easily read and entries made on a smart phone screen.       
16.       Currently, the objectives and the evidential part of the report are recorded in separate fields.  This will continue but from 2017 it will have additional functionality which will enable you to bundle up your plan and your CPD evidence into a CPD Report and despatch it for feedback, all at the touch of a button.
Further Advice
 
17.       Advice on the operation of the MyCareerPath© software is available from the Assistant Registrar and Membership Manager: manda@instre.org or 01634 822149.  For advice on CPD policy generally, contact the Registrar: Registrar@instRE.org and 01634 822149. 
24362960 LCpl N Larkin CPD Report  2016
CPD Report
As at 1 Jun 16
Currently employed as a Fd Sect 2IC.  Sqn planned to deploy to Op Anemoi Autumn 2016.  Plan developed
  Plan Objectives Pre-planned Ways & Means Remarks
  Objective 1.  Maintain my professional competence as an Engineering Technician
 
Complete 3 weeks pre-deployment trade training.  Complete MATTs.  Read and reflect on at least 2 articles in the RE Journal  
  Objective 2.  Become a better NCO Develop a better understanding of the bigger picture and my role within it.   
  Objective 3.  Work towards advancement as a potential Clk Wks Understudy Clk Wks during project Anemoi.  Consider and learn from other trades during deployment (Added 24 May 16)
CPD Log 2016
Ser Date Activity Dur  Reflection – Outcomes & Learning F I
1 4 Feb 16 RSME Induction Day 7 hrs Good quality presenters gave me ideas on how to get info across better when I am instructing. Contributes to D1 & D2  
2 8 Mar 16 Visited trade show EcoBuild at Excel Centre https://www.b2match.eu/ecobuild2016 7 Hrs Saw examples of prefabricated structures not previously seen.  Can see clear advantages in prefabrication where possible in hostile environments.  Need to consider / develop during trade trg phase.
Saw examples of innovative insulation materials.   Contributes to B2
 
3 4 Apr – 25 Apr 16  Pre Op Anemoi trade training 150 hrs over 3 weeks My Class 1 Elec trade skills updated and reassessed as meeting the deployment standard.  Trg gave me opportunities to assess electrical designs.  Also coordinated the work of 3 other trademen from other trades.  V. interesting.  Covered UK SPEC competences A-D fully.
Thinking about possible Clk Wks Trg.
 
4 4 May MATT 6 Values & Standards 3 Hrs Covered a range of scenarios.  Together with serial above I covered all the areas set out in the UKSPEC code of conduct (page 33 & E5)